POLICIES COMPLIANCE EVIDENCE-FIRST

Compliance policies

STRATEX operates as an export- and procurement-aware infrastructure operator. Below are the policies we follow and the artifacts we produce.

Export Control Verification Data Security

Policies

Policy set

Designed for distributors, system integrators, and cloud/DC operators that need audit-ready evidence and predictable handoffs.

1) Export Control & Sanctions Screening

We follow a compliance-first workflow for controlled items, dual-use risk and restricted destinations.

Destination assessment: country, end-user category, intended use, transshipment risk.
Party screening: buyer, consignee, end user, forwarder -- against restricted party lists (as applicable).
Classification support: assist with HS codes and, when required, export-control classification inputs (customer/attorney-led for formal determinations).
Red-flag handling: pause -> request clarification -> document resolution -> proceed or decline.

Output: Compliance checklist + red-flag log + shipment decision record.

2) Verification & Evidence Policy

Evidence reduces disputes and accelerates procurement approvals.

Serial capture: per device/asset (when present) + model/SKU/P/N normalization.
Condition grading: cosmetic and functional notes; exceptions documented.
Media pack: photos/video proof by pallet/lot; tamper-evident labeling where needed.
Exception workflow: isolate item -> propose substitution/credit -> confirm in writing.

Output: Evidence pack (photos/videos) + serial inventory + exception report.

3) Data Security & ITAD Separation

STRATEX infrastructure supply is kept operationally separate from any disposal/ITAD programs.

No commingling: customer sourcing/repair streams are separated from end-of-life processing.
Data-bearing media handling: by default, storage media is removed/segregated unless customer instructs otherwise.
Sanitization options: customer-approved wiping standards; or physical destruction via partner service (where applicable).
Chain-of-custody: documented custody transfers for sensitive lots.

Output: Media handling log + chain-of-custody records + optional sanitization certificate.

4) Packaging, Labeling & Forwarder Handoff

Export shipments fail on packaging and paperwork -- this policy prevents that.

Palletization: standardized stack, wrap and edge protection; shock indicators when required.
Labeling: pallet IDs, lot IDs, weight/size markers; cross-reference to packing list.
Docs readiness: invoice + packing list + serial inventory + HS review notes.
Handoff kit: forwarder pickup instructions + contact sheet + exception log.

Output: Export-ready packing list + pallet ID map + forwarder handoff kit.

Workflow

Compliance workflow infographic

A single flow that covers risk, evidence and delivery readiness.

Intake

BOM + destination + end-user category. Identify controlled components early.

RFQ gate

Screening

Party screening + destination risk + red-flag check. Document decision.

Risk gate

Verification

Serial capture + evidence pack + exception report. Procurement-friendly artifacts.

Evidence gate

Export-ready

Packing list + labels + invoice draft + forwarder handoff kit.

Shipment gate

Compliance overview →

Policy links

Use these pages as references in proposals and customer onboarding.

Export Control Policy Verification Policy Data Security Policy Packaging Policy

Note: formal legal determinations may require customer counsel; STRATEX provides operational compliance and documentation workflows.