BELEID COMPLIANCE EVIDENCE-FIRST

Compliance-beleid

STRATEX opereert als een export- en inkoopbewuste infrastructuuroperator. Hieronder vindt u het beleid dat wij hanteren en de artefacten die wij produceren.

Exportcontrole Verificatie Gegevensbeveiliging

Beleid

Beleidsoverzicht

Ontworpen voor distributeurs, systeemintegratoren en cloud-/DC-operators die audit-ready bewijsvoering en voorspelbare overdrachten nodig hebben.

1) Export Control & Sanctions Screening

We follow a compliance-first workflow for controlled items, dual-use risk and restricted destinations.

  • Destination assessment: country, end-user category, intended use, transshipment risk.
  • Party screening: buyer, consignee, end user, forwarder -- against restricted party lists (as applicable).
  • Classification support: assist with HS codes and, when required, export-control classification inputs (customer/attorney-led for formal determinations).
  • Red-flag handling: pause -> request clarification -> document resolution -> proceed or decline.

Output: Compliance checklist + red-flag log + shipment decision record.

2) Verification & Evidence Policy

Evidence reduces disputes and accelerates procurement approvals.

  • Serial capture: per device/asset (when present) + model/SKU/P/N normalization.
  • Condition grading: cosmetic and functional notes; exceptions documented.
  • Media pack: photos/video proof by pallet/lot; tamper-evident labeling where needed.
  • Exception workflow: isolate item -> propose substitution/credit -> confirm in writing.

Output: Evidence pack (photos/videos) + serial inventory + exception report.

3) Data Security & ITAD Separation

STRATEX infrastructure supply is kept operationally separate from any disposal/ITAD programs.

  • No commingling: customer sourcing/repair streams are separated from end-of-life processing.
  • Data-bearing media handling: by default, storage media is removed/segregated unless customer instructs otherwise.
  • Sanitization options: customer-approved wiping standards; or physical destruction via partner service (where applicable).
  • Chain-of-custody: documented custody transfers for sensitive lots.

Output: Media handling log + chain-of-custody records + optional sanitization certificate.

4) Packaging, Labeling & Forwarder Handoff

Export shipments fail on packaging and paperwork -- this policy prevents that.

  • Palletization: standardized stack, wrap and edge protection; shock indicators when required.
  • Labeling: pallet IDs, lot IDs, weight/size markers; cross-reference to packing list.
  • Docs readiness: invoice + packing list + serial inventory + HS review notes.
  • Handoff kit: forwarder pickup instructions + contact sheet + exception log.

Output: Export-ready packing list + pallet ID map + forwarder handoff kit.

Workflow

Compliance-workflow infographic

Eén stroom die risico, bewijsvoering en leveringsgereedheid dekt.

1

Intake

BOM + bestemming + eindgebruikerscategorie. Identificeer gecontroleerde componenten vroegtijdig.

RFQ-gate

2

Screening

Partijscreening + bestemmingsrisico + rode-vlaggencontrole. Documenteer besluit.

Risico-gate

3

Verificatie

Serienummerregistratie + bewijspakket + uitzonderingsrapport. Inkoopvriendelijke artefacten.

Bewijs-gate

4

Exportklaar

Paklijst + etiketten + conceptfactuur + expediteursoverdrachtkit.

Zending-gate

Compliance-overzicht →

Beleidslinks

Gebruik deze pagina's als referentie in offertes en klant-onboarding.

Exportcontrolebeleid Verificatiebeleid Gegevensbeveiligingsbeleid Verpakkingsbeleid
Opmerking: formele juridische vaststellingen kunnen juridisch advies van de klant vereisen; STRATEX biedt operationele compliance en documentatieworkflows.

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