Why packaging matters for IT exports
IT infrastructure is heavy, high-value, and sensitive to shock and vibration. Poor packaging causes transit damage, insurance claims, and delivery delays. A standardized packaging and palletization process prevents these issues and ensures smooth handoffs to freight forwarders.
Palletization standards
Pallet Selection
Use standard 48x40” pallets for US domestic and international freight. Heavy equipment (servers, storage arrays) may require reinforced pallets rated for the combined weight. Never exceed pallet weight ratings.
Stacking and Wrapping
Stack items in stable configurations with heavier units at the bottom. Use corner protectors and edge boards to distribute compression forces. Stretch wrap each pallet with sufficient layers to prevent shifting during transit.
Shock and Tilt Indicators
For high-value or sensitive equipment, attach shock indicators (ShockWatch or equivalent) and tilt indicators to pallets. These provide evidence of mishandling during transit and support insurance claims.
Labeling requirements
Pallet Identification
Each pallet needs a unique ID that cross-references to the packing list. Include pallet number, total weight, dimensions, and destination. Use weather-resistant labels positioned on at least two sides.
Content Labels
List the general contents and piece count on each pallet label. For compliance purposes, include HS code references and any handling instructions (fragile, this side up, temperature sensitive).
Forwarder handoff
The handoff package should include: packing list with pallet-level detail, commercial invoice, serial inventory, compliance checklist, and pickup instructions with contact information. Prepare this before scheduling the freight pickup.